Event Sanitation Planning Checklist

1 Pre-Event Planning (4–8 weeks out)

Calculate unit count using the 1-per-50-guests baseline (add 25% if alcohol is served) Add 10% per hour beyond 4 hours of event duration Include at least 1 ADA-accessible unit regardless of total count Plan for 1 handwashing station per 4 standard units Confirm venue has clear delivery access (10ft wide, 14ft tall minimum) Identify 2-3 possible placement locations; note soft ground or grade issues Verify local permit requirements for sanitation at permitted events Request quotes from at least 3 local vendors for price comparison

2 Vendor Confirmation (1–2 weeks out)

Confirm unit count, types (standard, ADA, luxury, handwash), and exact delivery time window Verify servicing schedule — is mid-event service included for events over 8 hours? Confirm pickup time and any venue access restrictions Get certificate of insurance if your venue requires it Confirm direct contact number for day-of issues (not just the office line) Review cancellation policy and document it Confirm payment terms and get receipt for deposit Ask whether soft ground or gravel placement requires stabilizing plates

3 Day-of Setup

Verify all units were delivered — count them before the event starts Check ADA unit placement: level approach surface, accessible route from main area Confirm units are not directly adjacent to food service areas Check units are visible from the main event area (not hidden in a corner) Confirm handwashing stations have soap and paper towels stocked Spread units in clusters if event is large — avoid single long rows Note vendor's contact number in your phone before guests arrive

4 ADA Compliance Notes

Minimum 1 accessible unit per 20 standard units (always at least 1) ADA unit must be on an accessible route from main event area Approach surface must be firm, stable, and slip-resistant Clear floor space of at least 60" × 60" at the unit entrance For construction sites: ADA unit strongly recommended when 15+ workers are present

! Emergency Backup

Have vendor's emergency contact number saved before event day Know your nearest venue bathroom locations as overflow option For multi-day events: confirm what happens if a unit malfunctions overnight

This checklist is based on general industry guidelines from the Portable Sanitation Association International (PSAI), OSHA 29 CFR 1926.51, and ADA Standards for Accessible Design. ADA compliance requirements should be verified with local authorities for your specific event and venue. EventLoo provides this checklist as a planning reference, not as professional engineering or legal advice.